Thesis Screening Panel

PhD students are required to prepare a thesis proposal and present it to the Thesis Screening Panel prior to embarking on major components of the thesis research.

The Panel holds three meetings per year, in the months of October, February, and June. Students must book their presentations to the Panel with the MSc/PhD Program Manager well in advance. Please note these dates in your calendar. Time slots for presentations to the Panel are booked on a first come first served basis. PhD Students who wish to present to the Panel will be given priority in terms of booking time slots.

At the meeting, the student gives a brief (10-12 minute) oral presentation and responds to questions from the Panel. The student’s supervisor is expected to attend the Panel meeting; other supervisory committee members are also encouraged to attend.

The Panel’s role is to evaluate the scope and content of the proposed research in light of the general expectations of the university and the School for masters or doctoral theses, and to provide feedback to the student and the supervisory committee on all aspects of the proposal.

The proposal submitted to the Thesis Screening Panel is expected to be no more than 10 pages (1.5 spacing), not including the title page, references, or appendices. Students are encouraged to use the following structure:

  • Title Page including email addresses of student and supervisor
  • Problem Statement
  • Background and Rationale, including a brief literature review
  • Research Plan, including
    • study objectives,
    • study design and methods (study sample, data collection, and analysis),
    • ethical considerations,
    • feasibility (previous/pilot work done, data availability if not proposing primary data collection, likely response rates for surveys/interviews, and subject availability if primary data being collected),
    • strengths and limitations.
  • Implications of the Study
  • Knowledge Transfer and Translation
  • References
  • Appendices describing following (maximum 1 page each)
  • time line
  • budget outlining anticipated expenses and source(s) of funds
  • composition and contribution of supervisory committee members

DO NOT include surveys, letters of reference or collaboration; these may be commented upon in the presentation and discussion with the Panel.

The proposal MUST be signed as ‘approved for submission to the thesis screening panel’ by at least two members of the supervisory committee. It must be submitted to the Panel members four weeks prior to the meeting date of the panel.

The cover sheet and signature page can be downloaded here.